10 Best Task Management Apps & Software

Task management is one of the most crucial aspects of any working professional. It is the process of handling the life cycle of the task. It includes planning the job, tracking the task’s status, and finally, executing the tasks.

The process of managing tasks helps an individual track all the tasks from the beginning, set deadlines for each subtask, prioritize them, and delegate them to the right people (if needed).  

This ensures that the project is completed on time and is always on track. It also helps in having a detailed summary of the project status during the process’s entire duration.

However, doing all of this manually can be troublesome. It is possible that we forget to update the task status or miss out on minor sub-tasks. This is why there is multiple task management software that we can use. 

These task management tools & software are among the best inventions by amalgamating human power and artificial intelligence and making the process tenfold easier.

Do you really need Task Management Software? 

Yes, yes, and thousand times yes! The use of pen and paper for task management is undoubtedly an inexpensive means, but the benefit is limited and does not work for larger teams. Also, the chances of losing a piece of paper are definitely higher than using an entire app.

Task management software allows everybody’s task to be on the same system and enables everybody to know what the other team member is working on. This helps them keep track of everybody working and minimizes the risk of duplication of work.

Everything on an app is highly organized, which makes it easier to find relevant information.

Setting deadlines, prioritizing tasks, and assigning them to people can also generate reports through such software. The reports help in identifying bottlenecks and high-performing decisions.

Here is a list of 10 popular task management apps, tools and software for you and your team.

1. Asana

Asana is a popular task management software. It organizes your work, tasks, and projects to make it easier for your team members to understand what they are supposed to do. 

It also helps you develop messaging frameworks, finalize launch plans, hold meetings, create marketing materials, and review campaign assets.

They have a set timeline for each thing that you can set up according to your relevant time space. It offers a to-do list that makes it simpler for every day to understand their day-to-day tasks and requirements.

Asana also lets you create visual boards with different color schemes and lists that enable you to see what stage your project is currently running. It also helps you realize which projects need immediate attention.

Project templates save time when managing similar projects in the future, and it all happens with one click on Asana! Its effortless-to-use interface makes it stand out from others.

They offer a free trial with basic features, whereas their premium plan costs $10.99 per user per month, billed annually.

The business plan costs $24.99 per user per month, again, billed annually. And get to know the enterprise package quote, you need to contact their sales department personally.  Read our full Asana Review.

Key Features:

  • Communication tools like comment sections, team pages, proofing, etc.
  • Attachment sharing
  • Timelines & scheduling
  • Calendars
  • Report analysis
  • Admin & privacy controls
  • Integrations

Try Asana

2. TaskQue

This project management app offers a combination of maximizing productivity and organizing tasks while bidding goodbye to the distractions.

TaskQue allows you to assign tasks easily and know when a team member is available to work. Since this app offers a critical analysis of each team member, you, as a manager, can dig deep into each individual’s work performance. This leads to increased transparency.

Through this app, you can also share files and documents, making them easily accessible to everybody. They enhance your productivity automatically and monitors and optimizes your performance as well. 

It provides users with monthly reports and intelligent insights, advising them on how to better their performance. It is a flexible app working based on how you aspire to run your business.

TaskQue also enables you to integrate with the tools you are already comfortable with and already use. These tools include dropbox, slack, and google drive.

The free plan of TaskQue offers up to 10 users with limited features. The premium plan starts at $5 per user per month. They also offer a 60-day free trial period, wherein if you like the service, you can opt for a paid plan.

Key Features:

  • Tasks are shown in a queue to avoid employee burnout.
  • Group forums
  • Separate workspaces
  • Discussion forums
  • Calendars
  • Summary, insights, and reports

Try TaskQue

3. Proofhub

Proofhub is a Software-as-a-Service based application. It has both Kanban boards and Gnatt charts for efficient task and project management. Additionally, it allows users to track the accurate time spent on each task. 

Proofhub is called an all-in-one project planning software, as it offers ultimate control over teams and projects. It is easy to understand with not many learning curves involved.

Additionally, it also has a group chat and direct messaging feature, just like any other messaging app, facilitating easy communication among team members.

Proofhub also has custom workflows making it easier for the assignee to tweak it the way they like. There is also a feature of custom roles where you can choose who gets access to what, depending on their organizational position and responsibilities.

It is best suited for small teams, individuals, or startups since it does not have many integrations.

Unlike other apps, it does not have a per-user free and works on fixed price plans. Their essential plan costs $50 per month, while the ultimate control plan costs $99 per month, providing the teams with all the available features on the app.

Key Features:

  • Discussi0n forums
  • Table view visualizations for better organization
  • Kanban boards
  • Gnatt charts
  • Calendars to never miss a deadline
  • Files and Documentation storage
  • Custom roles and assignments
  • Chat facility

Try Proofhub

4. Zoho Projects

Zoho allows you to track your tasks, collaborate with your team on those tasks, and run reports that depict your workflow and productivity. 

It includes powerful features like Gantt charts, milestones, and feeds for effective communication.

Documents can also be shared from within the tool, ensuring accessibility, visibility, and transparency. The timesheets features allow you to log every minute of the task, and the built-in integration Zoho Invoice generates invoices from these timesheets.

With Zoho, you can customize all your projects to suit your needs the best. Personalized fields, layouts, statuses, and workflows are some of the few things you can fully customize according to your app’s requirements.

Zoho has a free version that can be used forever with basic features and a limited number of team members. The premium plan costs ab9ut $5 per user per month, and the enterprise plan costs about $10 per user per month.

Key Features:

  • Customizations
  • Team Collaboration
  • Automation
  • Charts and Reports
  • Time Management
  • User Administrations
  • Zoho Integrations & Add ons
  • Document Imports

Try Zoho Projects

5. The Kissflow Project

 This complete project management suite supports task management effectively. It has a user-friendly interface and is absolutely easy to use, even for beginners. It allows customizing the forms to ensure the correct details are present for each task and sub-task. 

Any unwanted information is deleted so that your team only gets to see what is truly required to be done.

The Kissflow Project’s Kanban boards software effectively tracks all the tasks and organizes them in the best possible way. Once the tasks are done, you can also generate reports on the app that identify where things went wrong and make you perform better. The decisions are data-driven and fix any inefficiency that must have followed during the task completion. 

You can create your own project board, assign tasks to others, create reports, and track your entire team’s working through a single screen. You can sign up for free today and easily manage your projects since it supports Android and iOS.

The starter plan starts at $35 per month, including 5 users and 5 projects. However, for their most elite plan, called ‘enterprise,’ the pricing is not out in public. To know about that price, you need to contact them personally. 

Key Features:

  • Drag and drop form designer
  • Role-based access control
  • Cross-platform integration
  • Process performance metrics
  • Real-time analytics
  • Support Scalability allowing an increase in users, data volume, and complexity

Try The Kissflow Project

6. MeisterTask

This task management software has solid security features, along with robust system integrations. 

MeisterTask is the best choice for teams needing central communication hubs for projects involving sensitive information.

This application was initially created for agile teams and offers a Kanban board and static project boards. Their interface is highly interactive,

These Kanban boards help visualize work, limit work progress, and maximize workflow and efficiency. It uses several columns, tags, and continuous improvement to get the right amount of work done.

The to-do list feature on MeisterTask can be divided into sub-lists, and users can assign relationships to tasks for relativity and synchronization. 

There are also alerts to notify a team member when a task is completed. However, there are no work-in-progress limits. 

Their basic plan is free of cost and is used by people looking for simple and fun task management. The pro package costs $4,19 per user per month, including powerful integrations and workflow automation. 

The last package is the business package, mostly used for business group sharing and sophisticated permissions, costing $10.39 per user per month.

Key Features:

  • Unlimited sections
  • Filters according to tags, due dates, status, assignee, etc.
  • Structured timeline
  • Automation
  • WIP task limits
  • Recurring task template set-ups

Try MeisterTask

7. HiTask

This task management app is straightforward to use and best suited for businesses of all sizes. If you are a startup, a medium scaled business, or an MNC – the task’s features allow you to operate and execute your tasks efficiently.

HiTask allows the users to upload documents and attach them to specific tasks that they are related to. This ensures easy storage, organization, and accessibility. 

However, if you are operating with a free or low-cost plan, the storage allowance will also be relatively low.

This application has an intuitive drag and drop interface, making the functioning smooth. It easily syncs with Google Calendar and Chrome extensions if you wish to directly create tasks from the browser’s toolbar.

The pricing ranges from $5-$20 per user per month, depending on your feature and usability requirements. They also have a free plan for up to 5 users, limiting the functions and features.

Key Features:

  • To-do lists
  • Reports and overview
  • Time tracking
  • File attachments
  • User-friendly interface

Try HiTask

8. Workfront

Workfront was renamed from being called ‘AtTask.’ It allows teams to collaborate on various projects and use social features. These features enable a collaborative virtual workspace to become an easy process.

It supports the implementation of several project management methodologies like Agility and has essential features of time tracking, reports, task assignment, etc., as a primary focus.

If you are a business with complex workflows, huge teams, and volatile working, Workfront is the best choice. 

Their motive is to unlock your team’s collaboration and productivity to achieve operational Agility.

Workfront does not have a pricing plan mentioned anywhere but gives a quote upon request.

Key Features:

  • Collaboration tools
  • Reports
  • Project tracking
  • Utilisation reporting
  • Resource scheduling
  • Search Filters

Try Workfront

9. Trello

Trello offers an extensive bundle of boards, lists, and cards. It helps you customize and expand with the pool of features to make your team grow.

With Trello, you can manage projects, organize tasks and build your team’s spirit altogether.

Trello cards help you organize work efficiently. Every single part of your project is managed, tracked, and shared with your teammates through these cards. 

Opening any card enlightens you with checklists, due dates, attachments, relevant conversation, and so much more. 

The no-code automation reduces the number of tedious tasks by harnessing the power of AI across the entire team. The robots do the unnecessary work so you and your team can focus on the actual work.

You can also easily connect apps you already use into your Trello workflow, including dropbox, google drive, slack, and Microsoft teams.

It is ideal for individuals or small teams that only need to manage a handful of tasks.

They offer a basic plan which is free to use. The business class plan costs $10 per user per month (billed annually). The enterprise plan quote can only be known after you contact the Trello staff personally.

Key Features:

  • Quick card overviews
  • In-line editing
  • Progress meter checklist
  • Data filters
  • Easy Integrations
  • Automated e-mail notifications
  • Information retrieval
  • Customer support
  • Voting options
  • Drag and drop editing
  • Activity logs and deadline alerts
  • Information backups
  • Discussion forums

Try Trello

10. Podio

Podio is a virtual social workspace, more like an online hub meant for project collaboration and management. It engages users with each other and the project, with easy customization and simple usage.

It has its own app marketplace, allowing users to choose apps that best fit their needs. The best part about this task management tool that sets them apart from its peers is that it also allows you to design your own app if you cannot find one to suit your and your team’s needs in the marketplace.

Podio is free for up to 5 users but only provides minimum functionalities. If you want to utilize all its features, the pricing starts from $8 per user per month and goes up to $24 per user per month.

Key Features:

  • Instant messaging and video chat
  • Customizations
  • Content sharing and feedback
  • Sales tracking
  • Lightweight CRM
  • Automated reporting
  • Integrations
  • Webforms and e-mail integration
  • Calendaring
  • 24-hour personal support
  • Open API for developers
  • Podio app market for extensions

Try Podio


The software mentioned above is one of the best task/project management tools to make your task completion and execution smoother. 

With the built-in integrations, excellent features, time tracking devices, and full transparency – it allows you and your team to work together to your maximum potential. 

These apps ensure increased productivity since robots do the non-essential tasks for you, and you get to focus on the core business functioning!

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